Please read carefully the agreement
between you, the Exhibitor/Vendor, and the Festival:
1. If approved, all payments should be
done within 7 days of the approval notice and before June 1st 2006. The
approval notice is not a reservation and will not hold the Exhibitors
space unless paid in full.
2. Setup times: Friday, June 16th from
3:00PM to 6:00PM. The Festival opens to the public at 6:00pm on Friday,
June 16th. At that time, all booths must be fully installed. Breakdown
will begin at 12:00PM on Sunday, June 18th, at the closing of the
Festival and continue until 4:00pm. Vending hours are as follows:
Friday Jun 16th 6pm-2am,
Saturday Jun 17th 8am-Sun 4am,
Sunday Jun18th 8am-12pm.
3. The Festival reserves the right to
determine the eligibility of any product, company and/or service in the
booth area. It is the responsibility of the Exhibitor to inform the
Festival of any product, service or claim which does not comply with the
regulations of the FDA or any other State or Federal regulatory agency
and/or which is considered experimental. Exhibitor is strictly
prohibited from having or selling on-site any substance or product
considered to be illegal. Consequences for any such action will be
solely born by the Exhibitor and may be cause for expulsion without
4. All products and services to be sold,
offered or referred to during the Healing Arts Festival must be included
on this Application form. No sublet or booth space shall be permitted
without prior written agreement with the Festival.
5. The Vendor will provide their own
10’x10’ (except where noted) booth, in addition, to table, chairs and
6. Aisles and Exits, designated shall be
kept clean, clear, and free of obstacles. Booth construction shall be
substantial and fixed in position in specified areas for the duration of
the Festival. Easels, signs, etc., shall not be placed beyond the booth
area into the aisles or dance floor areas. Interior furnishings and
materials shall not be located so as to obstruct or block exit ways,
fire and safety devices or equipment. Distribution of samples and
literature is strictly limited to the confines of the Exhibitor’s booth.
Also, voice and/or music amplification must be kept to a sufficiently
low volume so as not to disturb other exhibitors or attendees.
7. No painting of signs, displays or
other objects is permitted in the premises. No adhesive-backed
(stick-on) decals or similar items, excluding nametags, may be used in
any space beyond the booth space. Please leave booth space clean upon
8. Although the Festival will provide
basic security, insurance is the responsibility of the Exhibitor and is
recommended. The Festival is not responsible for replacement of lost or
stolen goods. Exhibitors are responsible for obtaining their own general
liability insurance for the show dates, including move-in and move-out.
Exhibitors will indemnity the Festival, The School of Shiatsu &
Massage and Harbin Hot Springs for claims/suits arising between
Exhibitors and attendees regarding booth rental.
9. Exhibitors are financially responsible
for any damage caused to booths, decorations, or to any Harbin property.
Do not nail, screw, staple, pin, tack, tape, etc., any materials
directly to the fabric.
10. All federal, state and city
regulations pertaining to fire and safety must be adhered to (i.e., all
fabrics used in booth construction/decoration must be flame retardant).
The following types of materials are considered acceptable for booth
construction and decoration: wood, noncombustible materials as defined
by San Francisco Fire Codes, “any material which will not ignite or
actively support combustion in a surrounding temperature of 1,200
degrees Fahrenheit during an exposure of five minutes.” Flame retardant
treated materials and decorations: The following exhibits will require
special approval, fire permits and/or fire extinguisher in booth:
exhibits with canopies, umbrellas, or other horizontal extension that
impedes water systems. Any exhibit employing open flame, i.e. lamps or
candles, flammable liquid, compressed combustible gas or highly
combustible or explosive material is prohibited!
11. Exhibitors are responsible for
meeting all city/state resale-licensing requirements. Exhibitors comply
with all The Watsu® Center and Harbin Hot Springs rules when and where
12. Any Exhibitor giving away or selling
food in his/her booth is responsible for all Health Department permits,
rules, regulations, etc. Food vendors must sign addendum to this
13. In order to comply with the smoking
ordinance at The Watsu® Center and Harbin Hot Springs,
smoking is not permitted unless in the designated areas. By law,
individuals are not allowed to bring alcoholic beverages, which were
purchased off premises, onto the The Watsu® Center property.
14. Any electrical wiring which might
come into contact with the partitions must be inspected and have
adequate insulation to prevent electrical shock. Additionally, all cords
must be grounded and be UL approved.
15. No animals or pets are permitted at
the Watsu® Center.
16. Exhibitors agree to conduct
themselves in a respectful, cooperative manner appropriate to the
integrity of the attendees, fellow exhibitors, and show management
17. In the event that any outside cause
prevents the Exhibition, such as war, fire, any Act of God, etc., the
Management reserves the right to retain Exhibitor payments for expense
18. Exhibitor setup will not be permitted
unless the Festival has received all fees paid in full.
19. Failure to comply with these rules
and regulations may result in fines levied by the Festival, The School
of Shiatsu & Massage, Harbin Hot Springs or Government agencies.
The Festival or Harbin Hot Springs retain their right to close any
exhibit that fails to cooperate with these policies.
20. Any questions or issues that are not
covered in this contract shall be subject solely to the decision of the
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terms and conditions of the Healing Arts Festival